Assumption Parish Clerk of Court
The Assumption Parish Clerk of Court is Erin Hebert. The office is the central public-facing record keeper for Assumption Parish court filings and also handles conveyance, mortgage, marriage license, election, jury, passport, and certain birth and death certificate counter functions. The team page shows the practical desk split: civil filing, criminal filing and minutes, criminal minutes, protective orders, non-support, mortgage and conveyance, jury and elections, and administration.
The Clerk team image assigned to this page comes from the official Clerk team page.
That staff structure matters because a criminal minute request, a succession copy, a protective order question, and a mortgage certificate may all go to the same elected office but different desks.
Assumption Parish Clerk of Court
Clerk: Erin Hebert
4809 Highway 1
Napoleonville, LA 70390
Mail: P.O. Drawer 249, Napoleonville, LA 70390
(985) 369-6653
Fax: (985) 369-2032
Email: Ehebert@assumptionclerk.com
Monday-Friday, 8:30 a.m. to 4:30 p.m.
Assumption Parish Clerk Duties
Louisiana's unified clerk structure means the Assumption Parish Clerk of Court is not limited to one narrow court record lane. The office accepts civil filings, keeps criminal filings and minutes, supports court minutes, issues marriage licenses, assists with jury and election functions, handles conveyance and mortgage records, and maintains local filing channels for documents that become part of the court or land record.
- Civil and criminal case filings and court minutes.
- Certified copies of court, marriage, property, and related clerk-held records.
- Mortgage, conveyance, lien, cancellation, UCC, and property recording work.
- Marriage license processing, passport service, and local birth/death certificate counter service where authorized.
- Protective order, non-support, jury, and election support functions listed by the office team page.
The property-record image assigned here comes from the Clerk property-record fee page.
Property recordings can overlap with court records when a judgment, succession, lien cancellation, or mortgage document must be recorded outside the case file.
Assumption Parish Clerk eSearch
The Clerk record-search page says users can search civil, criminal, and property records through COTT eSearch. The LCRAA page describes public record search for Conveyance & Mortgage and Civil & Criminal records. The public COTT login also warns that users need a modern browser with HTML5 support, pop-ups allowed, cookies and JavaScript enabled, and Adobe Reader rather than an in-browser PDF viewer.
| Field or control | Type | Required | Notes |
|---|---|---|---|
| User ID | Text | Yes for login | Subscriber or account credential. |
| Password | Password | Yes for login | Password is case-sensitive. |
| Sign In | Button | n/a | Login button. |
| Password Reminder | Link | Optional | Account reminder channel. |
| Create an Account | Link | Optional | Registration channel. |
| Certified Dates | Link | Optional | Recommended before searching. |
| Shopping Cart | Modal | Optional | Used for purchases and history. |
The COTT image comes from the COTT Assumption Parish marriage application portal.
COTT supports more than one clerk workflow in Assumption Parish, including record search access and the marriage application path that still requires final office processing.
Request Assumption Parish Certified Copies
A certified copy is the copy most often needed for court use, title work, estate transfer, licensing, or official proof. The Clerk's fee schedule lists a certification fee per document and separate copy costs for paper exhibits, transcripts, depositions, and other exhibit media.
- Identify the record type: civil case, criminal minute, succession, marriage license, conveyance, mortgage, UCC, or another clerk-held record.
- Gather the case number, party names, filing date range, document name, book or instrument data if known, and the number of copies needed.
- Contact the Clerk by counter, mail, fax, email, or phone to confirm availability, cost, and whether the record can be released.
- Pay the required copy and certification fees. Do not assume online images are certified copies.
- Use the certified document for official use only after it is issued by the Clerk with the required certification.
Assumption Parish Request Fields
No universal Assumption Parish court-record request form was located in the research. A useful written request to the Clerk should still include the fields that let staff locate the right case, image, certificate, or recorded document.
| Field | Required | Notes |
|---|---|---|
| Requester name and contact | Yes | Include phone, mailing address, and email if asking by mail or email. |
| Record type | Yes | Civil, criminal, succession, marriage, mortgage, conveyance, UCC, or other clerk record. |
| Case number or instrument data | If known | Use any file number, book/page, instrument, or party index data available. |
| Party names | Yes | Use full names, prior names, and business names when relevant. |
| Date range | Recommended | Approximate filing, marriage, recording, or judgment date helps narrow the search. |
| Copy type | Yes | State plain copy, certified copy, search only, or document image. |
| Delivery method | Yes | Counter pickup, mail, fax, or email if allowed for that record. |
Assumption Parish Clerk Fees
The Clerk publishes several fee pages. The amounts below are the record-access and filing figures most tied to Clerk of Court searches and copies. Confirm totals before filing because service, recording, and document format can change the final amount.
| Item | Official amount or note |
|---|---|
| COTT 1-year index/images subscription | $500, plus $1 per printed page |
| COTT 6-month subscription | $300, plus $1 per printed page |
| COTT 30-day subscription | $50, plus $1 per printed page |
| COTT 24-hour subscription | $20, plus $1 per printed page |
| Certified copy | $6 per document |
| Paper exhibits, attachments, transcripts, depositions | $2 per page |
| Other exhibits such as CDs, tapes, maps | $5 each |
| Criminal search or background | $20 |
| Marriage license | $32 total, non-refundable |
| Standard recorded document, 1-5 pages, 1 index type | $105, includes up to 10 names indexed and a certified copy |
| UCC-1 financing statement | $30 for one debtor |
| UCC-11 certificate | $30 per debtor name |
The UCC image assigned to this page comes from the Clerk UCC fee page.
UCC filings are part of the Clerk's record office, but they are not the same as a civil or criminal court case file.
Assumption Parish Forms and Filing
The Clerk forms page lists UCC Request/UCC-11, clear lien certificate, mortgage certificate, trade name affidavit, identity affidavit, materialman lien cancellation, request to cancel, release lost note, release by obligee of record, prescription forms, child support services, and related cancellation forms. The research did not locate a universal probate packet or all-purpose public-record request form, so requests should use the office contact channels and the record details above.
The LCRAA/eClerks page adds statewide links for parish search, eRecording, eFiling, marriage applications, LCRAA eBulletin, and eClerks Alert. eClerks Alert is a free land-record fraud alert that can monitor up to five names and up to 64 parishes with text or email notice.
The Office of Debt Recovery image comes from the Clerk ODR policy page.
The ODR policy matters for unpaid clerk balances because the research notes La. R.S. 47:1676(E) allows a collection fee up to 25 percent on transferred delinquent balances.